This policy is intended to inform you how and why White Maple Consulting Ltd uses personal information from clients. When we refer to “we” or “us” in this policy we are referring to White Maple Consulting Ltd. This privacy policy also applies to Coach4Impact, a division and trading name of White Maple Consulting Ltd.

The data we collect and hold about you

We will collect personal information about you when you contact us about providing consultancy services to you. We only hold contact details (eg name, company name, job title, work and mobile telephone numbers, work and personal email and postal address). We do not hold any sensitive or special categories of personal data. We don’t gather or hold any data relating to children.

Data retention

Our default retention period for personal data is seven years from the conclusion of our work with you. We review the personal data we are holding on a regular basis to ensure the data we are holding is still relevant to our business and is accurate. If we discover that certain data we are holding is no longer necessary or accurate, we will take reasonable steps to correct or delete this data as may be required.

Sharing your information

We will not disclose any information you provide to any third parties other than: where you have given us consent to share the information; where we instruct advisors on your behalf e.g. other consultants; if we are under a legal or regulatory duty to disclose or share your personal information (for example, if required to do so by a court order or for the purposes of prevention of fraud or other crime); in order to enforce any terms and conditions or agreements between us; as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation (we will always notify you in advance and we will aim to ensure that your privacy rights will continue to be protected).

Your rights

Under certain circumstances, by law you have the right to: request access to your personal information. This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it; ask us to correct any information that we hold about you which is incorrect, incomplete or inaccurate; ask us to erase your personal information from our files and systems where there is no good reason for us continuing to hold it; object to us using your personal information to further our legitimate interests (or those of a third party) or where we are using your personal information for direct marketing purposes; ask us to restrict or suspend the use of your personal information, for example, if you want us to establish its accuracy or our reasons for using it; ask us to transfer your personal information to another person or organisation.